Training Facility Planning, Avoid The BIG Mistake

So you want to build a Police or Firefighter Training Facility (maybe even a Combined Regional Partnership). You’ve identified several potential locations. The chief is on board. You have strong support from the fire or police union (or both). The city manager has expressed optimism for the project. Congratulations you’re “almost” there. At this point the usual next step is to call over to the facilities department and purchasing and tell them you need an RFP for architectural master plan design services. BIG Mistake. Let me tell you why.

Architectural and Engineering (A&E) firms can provide the technical data for a master design plan and provide some preliminary construction cost estimates. They may even offer to help with your needs assessment (If you do all the work and tell them what you need.)  All of these are eventually going to be important, however there is still considerable work to be completed before the project gets to this level of detail. The architectural and engineering aspect of the training center project is only part of the equation. Important yes, but secondary to the Strategic Business Plan.

The Full Planning Equation

A fully developed and articulated Strategic Business Plan delivers the full equation: everything that is needed to launch the training center project moving in a focused direction. Prior to the A&E phase the Strategic Business Plan provides answers and establishes the framework for the long-term success of the training center project and its equality important long-term sustainability.

In essence, a Strategic Business Plan should answer every question that elected officials or grant providers are likely to ask. Such as:

  • Who will use the training center?
  • What training will the center provide?
  • What will it cost to operate the facility annually?
  • In the case of multiple partners, how will the center be managed?
  • What are the training facility’s costs and practical benefits?
  • Should the facility be open to outside users in order to generate revenues?
  • What private, local, state or federal funds are available?
  • What is the project funding strategy?

Specific Key Objectives

A comprehensive business plan can facilitate a broad range of goals in building a training center. But most importantly, a plan is crucial to achieving the following Specific Key Objectives:

  • What is the training center project’s funding source?
  • What is the plan for the Training Center’s sustainability?
  • How much will it cost to operate annually
    Is there an on-going (sustainable) source of money
  • Why should the Training Center be funded over other projects?
    • Be specific
    • Be measureable
    • Be attainable
    • Be realistic
  • What problem does it solve?
  • Why build it in the first place?
    • Why “Not continue with the way we’ve always trained!”
  • How will the training center enhance operational efficiency?
  • How will the training center improve the ISO rating?
  • Will the training center facilitate mandated training that is currently being performed but at a less and satisfactory level or not being performed at all?

You’re Not There Yet

Congratulations your colleagues would be envious. However, you still may be very far away from turning the training center project into a reality. The project must be well justified, with strong verification by the public safety department. Senior executive staff and elected officials must be in full support of the project. The only way to accomplish full buy-in from all decision makers is to have a well planned, organized and justifiable strategic business plan.

A Seven-Step Process

The Interact Business Group advocates a Strategic Business Plan Seven-Step Process to planning for a new training facility. Ultimately, without a comprehensive cost management analysis, elected officials and grant providers are reluctant to open the money coffers for the project advancement. There is competition for that dollar, and a strategic business plan gives departments an extra edge when applying for limited funding.
Provide The Justification to Say “YES”
Key decision makers seldom ignore or diminish the need for properly trained personnel. Nor do they fail to understand the need for safe and efficient training facilities. In many cases what they need the most is a solid reason to say “YES”

 


Additional Resources On this Topic

Here are several additional ways to stay connected and informed with Public Safety Training:
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Public Safety Training Newsletter – a monthly e-newsletter covering the top news, events and announcements in Public Safety Training. Click here and sign-up (lower right) to read the current issue and get updates.
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Responder Gateway – A full featured First Responder news and resource hub. One Place, One Stop, One Source, Visit here and receive daily or weekly fire service or law enforcement news events, alerts or important announcements.
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Bill Booth Blog – Timely opinions and articles, on issues and comments about public safety training center management, funding and operations. Click here to read and get updates.

How To Begin Planning For A Police or Firefighter Training Center

Start With The End In Mind

That is a key point to keep in mind when planning for a new police, fire or combined training facility. Focus not just on what you need today, but also on your future needs.  Because of the costs involved, a new police or firefighter facility will likely have to service your department for twenty, thirty or even fifty years down the road. Decisions made in this critical early planning stage will impact the generations that come after you. Sounds a little dramatic, but its so very very true.

Take your time and get the early phase planning right

In the fast-changing world of public safety, more and more public safety departments are finding that their current training facilities are outdated and sorely lacking in the equipment, technology and props needed to adequately train their growing numbers of police and firefighters. Both within departments themselves and within the communities they serve, most people recognize the need for highly trained professionals that serve in their community. But while the need is easily acknowledged, figuring out how to plan and ultimately finding funding for a new or refurbished facility is often daunting for most public safety departments.

Early stage planning is essential. Any new business venture is enhanced by a straightforward, well-researched plan — and police and fire training centers are no exception. With any new venture in the private sector, a small business startup, new product release, or facility expansion the approving authority (such as a board of directors or a bank) wants to see a plan. They will,“What are you going to do with the money?”

The common term used in the private sector is “Business Plan.” I think it is equally appropriately used when developing or enhancing a public safety or OSHA training center. Many of the elements of a training center are similar to starting a business or launching a project. Here are some similar questions that pertain to both a public safety department and private industry:

  • What will it cost to build? (Construction costs)
  • What will it cost to operate? (Annual Operations and Maintenance Costs)
  • Who is going to use it? (Needs Assessment)
  • What facilities are needed? (Building type, Classrooms, Props)
  • Why build it? (Cost justification)

Using the private sector analogy again, a strong, well-conceived Business Plan answers the following questions: How, What, Where, When, Why. For the public sector, such as a   police, fire or any public safety department, there are long-term consequences to a safe, secure and accessible training center project. As mentioned above, the project being planned today will have impact for many future generations.   For this reason the word “Strategic” needs to be added. By definition – Strategic means

“Important or essential in relation to a plan of action” and “Highly important to an intended objective.”

Training Center Strategic Business Plan

In developing a Strategic Business Plan for the development of a police, fire or public safety training center, it is imperative to fully assess the needs of the department (needs assessment) and other involved entities (potential partner agencies), cost of building (construction costs) and in the case of maintaining the facility (annual operations costs). Departments also need to look to the future, mapping out their expected growth and the training requirements that will accompany that expansion (this is the “strategic” element).

The Interact Business Group specializes in delivering the “full equation” with its comprehensive Strategic Business Plan. A solid strategic business plan assesses current and future needs, identifies costs and synergies and culminates with a clear funding objective. It becomes the tool that allows stakeholders (key decision makers) to say “YES.” And once your project is underway, it severs as a blueprint for success.

Think Like a Businessman

Early stage planning is absolutely essential. Think of the training center project like a businessman who is starting a new venture. The basic elements are the same: cost to build, cost to operate, who will use it, what facilities are needed, and finally why build it in the first place. Keep these in mind. The future depends on it!


Additional Resources On This Topic

Here are several additional ways to stay connected and informed with Public Safety Training:

LinkedIn Group – Public Safety Training Center Planning
Public Safety Training Newsletter – a monthly e-newsletter covering the top news, events and announcements in Public Safety Training. Click here and sign-up (lower right) to read the current issue and get updates.
Responder Gateway – A full featured First Responder news and resource hub. One Place, One Stop, One Source, Visit here and receive daily or weekly fire service or law enforcement news events, alerts or important announcements.
Bill Booth Blog – Timely opinions and articles, on issues and comments about public safety training center management, funding and operations. Click here to read and get updates.

Police Training Center Going Regional In The Rockies

Officials are planning the biggest law enforcement training facility in the northern Rockies.

With a growing number of sworn officers on staff, it’s getting more difficult to accommodate training needs. Classroom and gym space is crowded, and they often have to break training up over several days said Meridian Idaho Deputy Chief Tracy Basterrechea .

After 5 months of extensive research, and travel the Interact Business Group completed a Training Center Strategic Business Plan for the City of Meridian Public Safety Training Center . The plan included an in-depth training needs assessment, construction and maintenance  cost estimates, multiple conceptual site layouts. a  regional focus group and web based surveys to measure the most pressing training needs in the region.

  1. Who will use the training center? 
  2. What training will be provided at the center?
  3. What will it cost to build the center? 
  4. What will it cost to annually operate the center? 
  5. What are the preliminary site plans and equipment requirements? 
  6. What is the cost benefit of the training center?
  7. What is the potential of offering training classes to outside public agencies and industries?
Reviewing the police training site layout

Reviewing the police training center site layout

A Regional Training Center Approach

And it won’t just serve Meridian, Police Lt. Jamie Leslie said. With the Idaho State Police and Peace Officer Standards and Training facilities just blocks away, the facility will benefit law enforcement agencies statewide. And with the nearest scenario village in Salt Lake City, the Meridian site could attract officers from throughout the region.

“In a facility like we envision, I can do classroom, I can bring them into the range … and then right into a scenario,” Leslie said. “So they get to try all those disciplines every day we train. I can set up an accident situation that turns into a use-of-force type situation. Get those officers on their toes thinking all the time.”

Interact and Meridian Training Center Planning Team

And it’ll allow multiple agencies to train together, he said, so they can better coordinate when they end up at the same emergency call.

Another advantage? It’ll make training more dynamic. Right now, officers know exactly what kind of training they’re in for based on where they train. If they’re at the shooting range, they’re practicing with firearms. If they’re in the mat room, they’re practicing close-quarters tactics and arrest techniques. In the scenario village, they’ll never know what’s coming.

That will no longer be the case once the proposed $4.5 million facility is built, Basterrechea said. Plans include a shooting range, classroom space and a “scenario village” where officers can practice anything from traffic stops to bank robberies to active shooter scenarios in a realistic simulated environment.

The proposal is still in its very early stages, Meridian Economic Development Director Brenda Sherwood said, but plans call for several expansions to the department’s existing facility, built in 2002 with a much smaller community in mind.

Meanwhile, Sherwood said, the city hopes to attract and involve private industry to meet its growing law enforcement needs. Uniform makers, equipment companies and firearm manufacturers will all find a ready-made market as the Meridian Police Department expands.

 

To read more about similar police and fire department training center projects and more details about Strategic Business Planning Process follow the links below

  • LinkedIn Group – Public Safety Training Center Planning, click here to join
  • Public Safety Training Newsletter – a monthly e-newsletter covering the top news, events and announcements in Public Safety Training. Click here and sign-up (lower right) to read the current issue and get updates.
  • Responder Gateway – A full featured First Responder news and resource hub. One Place, One Stop, One Source, Visit here and receive daily or weekly fire service or law enforcement news events, alerts or important announcements.
  • Bill Booth Blog – Timely opinions and articles, on issues and comments about public safety training center management, funding and operations. Click here to read and get updates.

Click here to view original web page at www.mymeridianpress.com